Sherwood Avenue / Islington Avenue / Rosemount Drive

We are placing sod for stage 4 of this project, which affects Sherwood Avenue from Suffolk Avenue to Beck Street. This work is part of the Council-approved Capital Budget to renew aging city roads, sanitary sewers, storm sewers, watermains, and sidewalk for current and future needs. See the map of the work area below.

Please take note of this letter’s date, as there will be a follow-up notice delivered at the time of sod acceptance and handover at the end of the sod placement limited warranty end date.

Map of work area

What to expect during construction

Work hours

Work will take place from 7 a.m.to 7 p.m., Monday to Friday. Work on weekends may also be required from time to time, but is unlikely, and is pre-approved Saturday and Sundays from 7 a.m. to 7 p.m.

Restoration

The construction work area will be restored with sod, concrete and/or asphalt where required. Interlocking bricks, flagstone on a granular base, or other similar features that are removed from public and private property during construction will be replaced.

Sod 60-day placement limited warranty end date: Oct. 13, 2024

The contractor is responsible for the following items within the first 60-days after placed, which include:

• Installation of topsoil and sod including rolling of the sod
• Watering of the sod immediately after placement, and during the 60-day warranty period.
• First cut of the sod within 14 days after placement

An inspection will be completed by the project team just before the end of the 60-day limited warranty period.

Contractor watering truck

The contractor is responsible to water the newly placed sod during the first 60 days after placement. The contractor will typically water by way of water truck. On-street parked vehicles on the roadway during watering does impede and limit the watering truck’s access and ability to water boulevards. We kindly ask to limit parking on the street after sod is placed.

Resident watering

We encourage residents and property owners to continue watering throughout the sod warranty period and after the sod is accepted (according to the Region of Waterloo water use by-law). Working together on watering will help the sod to establish and give it the best chances.

Lawn mowing and grass cutting

Aside from the Contractor’s first cut taking place within 14 days of sod placed, it is the responsibility of the resident or property/business owner to continue to always cut and maintain the grass. It must be a height of 75mm (or 3 inches) and not any shorter. We encourage you to raise your mower height to the highest possible, as this helps the new sod continue to grow. It also gives it the best chance to survive through hot weather over the course of the next 2 years. Cutting the lawn too short will void any sod warranty immediately.

Fertilizer, aeration and overseeding

A year after the installation of sod, in springtime the contractor is responsible to fertilize, aerate and overseed the newly sodded areas from the previous construction year.

Sod inspection and handover

The city will inspect the condition of the newly sodded area at the end of 60 days. The contractor will be required to replace any deteriorated sod noted at the time of inspection. After this inspection and the replacement of any deteriorated sod, the care and maintenance of the sod will be handed over to become the resident or property/business owner’s responsibility. To find out best practices for sod care and maintenance, please visit the Nursery Sod Growers Association of Ontario.

Site Inspector

If you have construction questions or an issue onsite, we ask that you contact the Site Inspector who represents the City onsite. The Site Inspector is onsite daily and can be identified by the white hardhat they wear with either the city logo or consultant company logo on it.

Need more information?

If you have questions about the upcoming work, please contact us.

City Project Manager

Eric Costa

eric.costa@kitchener.ca

519-588-5106 (TTY:1-866-969-9994)

Engineering General inquiries

519-741-2426

Thank you for your continued patience. We are working towards building better infrastructure.

Please be advised that on or about July 17, 2024, crews will begin working on string line setup for upcoming installation of concrete curb and gutter to follow on Stage 4 of Sherwood. This affects Sherwood Avenue from Suffolk Avenue to Beck Street.

Driveway access during concrete work

The contractor estimates that driveway access will be lost for about 3-5 weeks while concrete curb and gutter, concrete sidewalk, concrete driveway ramps and asphalt road paving is planned to occur. The duration of lost driveway access is due to several factors including:

• time required for crews to complete their work
• time required for concrete to properly cure to reach its proper strength
• subcontractor’s schedule
• and other unforeseen factors such as weather

Crews will work diligently to complete this work in a timely manner. Wood planks/bridges may be constructed at various points along the site, by the contractor, over the newly poured concrete sidewalks to provide pedestrian access to properties.

On street parking

During reconstruction, temporary parking permits have been issued to displaced residents to allow on-street parking when needed. The permits list streets for parking options as you will be permitted to park longer than 3 hours and overnight. Permits are to be displayed on the dash of your vehicle. Ensure that your vehicle is parked in permitted areas only and that you do not interfere with any construction operations. Vehicles parked within the construction limits will need to be moved before 7am every morning.

We communicate with the Bylaw Enforcement team to ensure residents displaced by construction are noted, although illegal parking and/or safety related issues will continue to be enforced. If you require parking enforcement, please contact 519-741-2345. If you have any inquiries or require additional permits, please speak to the site inspector for further direction or contact the construction project manager directly.

Accessibility requirements

Please let the project manager know of any accessibility requirements. They will work together with the contractor to arrange suitable accommodations. This could include (but not limited to) accessibility parking needs, moving in or out of your residence, special deliveries, etc.

Curbside waste collection

For curbside waste collection, please write your address on all your containers and have out to curbside by 6 a.m. on your collection day. The contractor is responsible to ensure pickup of your waste items and return your containers within a reasonable amount of time after collection occurs.

Contact information

City of Kitchener Project Manager

Eric Costa – 519-741-2200 ext. 7414

Consultant Project Manager – Arcadis

Matt Stone – 705-801-5776

Consultant Construction Inspector – Arcadis

Romana Schedler – 519-501-1531

Contractor – J Weber

Murray Childerhose – 519-658-3750

Corporate Contact Centre (24 hour)

519-741-2345

We appreciate your patience and understanding during this project.

As a follow-up to the letter dated November 3, 2023, please be advised the City’s hired contractor has met their contractual obligations as it relates to the care and rectification of the newly sodded areas for stage 2. With the contractor now excused from the watering and maintenance of the newly sodded areas, it is now the property owner’s responsibility to continue the watering, maintenance and care of these newly sodded areas, as required.

After construction, depression settlement may occur, meaning the soil over the area that was dug up had settled. Should depression occur, rectification of the depression will happen during the project two-year maintenance period.

Please note new sod can may take up to two years to fully root and establish itself. The weather sun exposure and such can impact the establishment and health of young sod. We encourage property owners to continue periodic watering, care and maintenance of the sod going forward.

If you have any questions concerning this matter, please do not hesitate to contact the city’s Project Manager.

Sherwood Avenue Road Reconstruction– Krug St. to Suffolk Ave. - Stage 3

As part of the completion of the reconstruction of Sherwood Avenue, the city’s contractor has replaced the topsoil and sod on or adjacent to your property. The contractor will now be required to provide ongoing maintenance, including watering of the sodded areas until Saturday, June 29, 2024. After the 60 days, you will be notified by letter that the sod has been accepted, that it will no longer be subject to a warranty, and that ongoing care and maintenance will become the responsibility of the property owners.

In an effort to ensure the newly placed sod is given the best chance to root and survive the contractor will be subject to several requirements that will include:

• Daily watering for the first 7 days after the sod is placed.
• Ongoing watering during the first 60 days as needed: and
• Fertilizing with a granulated fertilizer and aeration

The city will inspect the condition of the newly sodded area at the end of 60 days. The contractor will be required to replace any deteriorated sod noted at the time of inspection. After this inspection and the replacement of any deteriorated sod, the care and maintenance of the sod will become the homeowner’s responsibility.

After construction, depression settlement may occur, meaning the soil over the area that was dug up had settled. Should depression occur, rectification of the depression will occur during the project two-year maintenance period.

Please note, new sod may take up to two years to fully root and establish. The weather, sun exposure and such can affect the establishment and health of young sod. We encourage property owners to continue periodic watering (adhering to the Region of Waterloo water use by-law) and care and maintenance after the end of the sod warranty.

If you have any questions concerning this matter, please do not hesitate to contact the city’s Project Manager.

We know it’s been some time since we’ve been in contact. We wanted to reconnect with you to see if you have any feedback, concerns or questions. If you’re curious about the construction work, we’re doing, or what work is happening next, we can answer your questions.

The construction inspector is the first person to contact on site. If you require special access to your property for moving, or are waiting for a special delivery, give the inspector enough notice so your request can be accommodated, if possible.

We know the work during a reconstruction project is an inconvenience for you to get to your property. Please let us know if you need more temporary parking passes. We hope your waste is collected on the regular day as normal, and that you’ve been able to place your waste by the curbside by 7 a.m. The contractor should be relocating your waste as required and returning any containers belonging to you in a timely fashion. If there are any issues, please let us know.

Starting last week, J Weber Contracting began the next phase of the Sherwood Ave reconstruction project. Initially the work will begin between Krug St and Becker St and will eventually progress to Islington Ave later in the year. Over the next couple of weeks residents may notice intermittent interruptions to water service as a temporary watermain bypass is installed. Currently the entire project is scheduled for completion in November of this year.

We’re happy to meet with you, or discuss by phone, any concerns or questions that you may have. Please do not hesitate to contact the city’s project manager Eric Costa at eric.costa@kitchener.ca or 519-741-2200 ext. 7414.

As part of the completion of the reconstruction of Sherwood Avenue, the city’s contractor has replaced the topsoil and sod on or adjacent to your property. The contractor will now be required to provide ongoing maintenance, including watering of the sodded areas until May 30, 2024, (notwithstanding a suspension of this requirement during a winter dormant period of Nov 15^th to April 15^th inclusive). After which time, it is the property owner’s responsibility to continue the watering and maintenance as required.

The city will inspect the condition of the newly sodded area just prior to the date noted above, and the contractor will be required to replace any identified deteriorated sod. After this inspection and the replacement of any deteriorated sod, the care and maintenance of the sod will become the homeowner’s responsibility.

Occasionally, after construction, depression trench settlement may occur, meaning the soil over the area that was dug up had settled. This may occur in the sodded areas or elsewhere on this project and is covered under the two-year warranty period. Please note, new sod can may take up to two years to fully root and establish itself. The weather, sun exposure can impact how well young sod takes root. We encourage property owners to continue periodic watering (adhering to the Region of Waterloo water-use bylaw, found at www.regionofwaterloo.ca/conservation), and care and maintenance after the end of the sod warranty.

If you have any questions concerning this matter, please do not hesitate to contact the city’s project manager by phone at 519-741-2200 ext. 7414 or by email at eric.costa@kitchener.ca.

As a follow-up to the letter dated August 28, 2023, please be advised the City’s hired contractor has met their contractual obligations as it relates to the care and rectification of the newly sodded areas with the project limits noted above. With the contractor now excused from the watering and maintenance of the newly sodded areas, it is now the property owner’s responsibility to continue the watering, maintenance and care of these newly sodded areas, as required.

After construction, depression settlement may occur, meaning the soil over the area that was dug up had settled. Should depression occur, rectification of the depression will happen during the project two-year maintenance period.

Please note new sod can may take up to two years to fully root and establish itself. The weather sun exposure and such can impact the establishment and health of young sod. We encourage property owners to continue periodic watering, care and maintenance of the sod going forward.

If you have any questions concerning this matter, please do not hesitate to contact the city’s Project Manager by phone at 519-741-2200 ext. 7414 or email at eric.costa@kitchener.ca.

Please be advised that on or about September 25, 2023, crews will begin working on string line setup for upcoming installation of concrete curb and gutter to follow on Stage 2 of Sherwood.

Driveway Access during Concrete Work

The contractor estimates that driveway access will be lost for about 3-5 weeks while concrete curb and gutter, concrete sidewalk, concrete driveway ramps and asphalt road paving is planned to occur. The duration of lost driveway access is due to several factors including:

• time required for crews to complete their work
• time required for concrete to properly cure to reach its proper strength
• subcontractor’s schedule
• other unforeseen factors such as weather

Crews will work diligently to complete this work in a timely manner. Wood planks/bridges may be constructed at various points along the site, by the contractor, over the newly poured concrete sidewalks to provide pedestrian access to properties.

On Street Parking

During reconstruction, temporary parking permits have been issued to displaced residents to allow on-street parking when needed. The permits list streets for parking options as you will be permitted to park longer than 3 hours and overnight. Permits are to be displayed on the dash of your vehicle. Ensure that your vehicle is parked in permitted areas only and that you do not interfere with any construction operations.

We communicate with the Bylaw Enforcement team to ensure residents displaced by construction are noted, although illegal parking and/or safety related issues will continue to be enforced. If you require parking enforcement, please contact 519-741-2345. If you have any inquiries or require additional permits, please speak to the site inspector for further direction or contact me, Eric Costa, construction project manager, directly.

Accessibility Requirements

If you have not yet reached out to me, please let me know of any accessibility requirements, and we will work together with the contractor to arrange suitable accommodations. This could include (but not limited to) accessibility parking needs, moving in or out of your residence, special deliveries, and other accommodations.

Curbside Waste Collection

For curbside waste collection, please write your address on all your containers and have out to curbside by 6 a.m. on your collection day. The contractor is responsible to ensure pickup of your waste items and return your containers within a reasonable amount of time after collection occurs.

We’re happy to meet with you or discuss by phone, any concerns, questions or feedback that you may have. Please do not hesitate to contact me, the City’s Project Manager by phone at 519-741-2200 ext. 7414 or by email at eric.costa@kitchener.ca.

If you would like to receive updates for this project as they become available, please subscribe and you will be added to the email list for updates on this project.

Project Team Contact Information

City of Kitchener Project Manager

Eric Costa – 519-741-2200 ext. 7414

Consultant Project Manager – Arcadis

Michael Sampson – 519-577-6758

Consultant Construction Inspector – Arcadis

Romana Schedler – 519-501-1531

Contractor – J Weber

Murray Childerhose – 519-658-3750

Corporate Contact Centre (24 hour)

519-741-2345

We appreciate your patience and understanding during this project.

As part of the completion of the reconstruction of Sherwood and Rosemount, the city’s contractor has replaced the topsoil and sod on or adjacent to your property.

The contractor will now be required to provide ongoing maintenance, including watering of the sodded areas until Friday, October 27, 2023. After the 60 days, you will be notified by letter that the sod has been accepted, that it will no longer be subject to a warranty, and that ongoing care and maintenance will become the responsibility of the property owners.

In an effort to ensure the newly placed sod is given the best chance to root and survive the contractor will be subject to several requirements that will include:

• Daily watering for the first 7 days after the sod is placed.
• Ongoing watering during the first 60 days as needed: and
• Fertilizing with a granulated fertilizer and aeration

The city will inspect the condition of the newly sodded area at the end of 60 days. The contractor will be required to replace any deteriorated sod noted at the time of inspection. After this inspection and the replacement of any deteriorated sod, the care and maintenance of the sod will become the homeowner’s responsibility.

After construction, depression settlement may occur, meaning the soil over the area that was dug up had settled. Should depression occur, rectification of the depression will occur during the project two-year maintenance period.

Please note, new sod may take up to two years to fully root and establish. The weather, sun exposure and such can affect the establishment and health of young sod. We encourage property owners to continue periodic watering (adhering to the Region of Waterloo water use by-law) and care and maintenance after the end of the sod warranty.

If you have any questions concerning this matter, please do not hesitate to contact the city’s Project Manager at phone number 519-741-2200 ext. 7414 or email at eric.costa@kitchener.ca.

If you would like to receive updates for this project as they become available, please subscribe and you will be added to the email list for updates on this project.

Please be advised that on or about July 10, 2023, crews will begin working on string line setup for upcoming installation of concrete curb and gutter to follow on Stage 1 of Sherwood and Rosemount.

Driveway Access during Concrete Work

The contractor estimates that driveway access will be lost for about 3-5 weeks while concrete curb and gutter, concrete sidewalk, concrete driveway ramps and asphalt road paving is planned to occur. The duration of lost driveway access is due to several factors including:

• time required for crews to complete their work,
• time required for concrete to properly cure to reach its proper strength,
• subcontractor’s schedule,
• and other unforeseen factors such as weather.

Crews will work diligently to complete this work in a timely manner. Wood planks/bridges may be constructed at various points along the site, by the contractor, over the newly poured concrete sidewalks to provide pedestrian access to properties.

On Street Parking

During reconstruction, temporary parking permits have been issued to displaced residents to allow on-street parking when needed. The permits list streets for parking options as you will be permitted to park longer than 3 hours and overnight. Permits are to be displayed on the dash of your vehicle. Ensure that your vehicle is parked in permitted areas only and that you do not interfere with any construction operations. We communicate with the Bylaw Enforcement team to ensure residents displaced by construction are noted, although illegal parking and/or safety related issues will continue to be enforced. If you require parking enforcement, please contact 519-741-2345. If you have any inquiries or require additional permits, please speak to the site inspector for further direction or contact me, the construction project manager, directly.

Accessibility Requirements

If you have not yet reached out to me, please let me know of any accessibility requirements, and we will work together with the contractor to arrange suitable accommodations. This could include (but not limited to) accessibility parking needs, moving in or out of your residence, special deliveries, etc.

Curbside Waste Collection

For curbside waste collection, please write your address on all your containers and have out to curbside by 6 a.m. on your collection day. The contractor is responsible to ensure pickup of your waste items and return your containers within a reasonable amount of time after collection occurs.

Contact

We’re happy to meet with you or discuss by phone, any concerns, questions or feedback that you may have. Please do not hesitate to contact me, the City’s Project Manager, by phone at 519-741-2200 ext. 7414 or by email at eric.costa@kitchener.ca.

If you would like to receive updates for this project as they become available, please subscribe and you will be added to the email list for updates on this project. Go to the project page, add your email to the 'Stay Informed' box and click 'Subscribe'.

City of Kitchener Project Manager

Eric Costa – 519-741-2200 ext. 7414

Consultant Project Manager – Arcadis

Michael Sampson – 519-577-6758

Consultant Construction Inspector – Arcadis

Romana Schedler – 519-501-1531

Contractor – J Weber

Murray Childerhose – 519-658-3750

Corporate Contact Centre (24 hour)

519-741-2345

We appreciate your patience and understanding during this project.

Sincerely,

Eric Costa C.E.T.

Construction Project Manager | Engineering Services | City of Kitchener